Executive Assistant

Position Summary  

The Executive Assistant’s primary role is to provide administrative assistance to several of Riverston's C-Suite executives. This role will perform administrative duties such as making phone calls, organizing meetings, editing, or writing emails, keeping accurate records, and other tasks as needed.  

Essential Duties and Responsibilities 

The essential functions include, but are not limited to the following:  

• Coordinating meetings and assisting with booking rooms  

• Order catering for meetings or make reservations as needed 

• Attending meetings upon request and taking notes  

• Stocking specific snacks or office supplies as requested  

• Submitting expense reports each month  

• Booking travel  

• Greeting visitors for the CAO, CFO, and COO  

• Establish and assist with a filing system upon request  

• Managing procurement for the company  

• Ordering and stocking snacks in the breakroom  

• Getting mail and packages for the corporate office  

• Submitting maintenance tickets for the corporate office  

• Submitting visitor requests for the corporate office  

• Assisting with or overseeing projects for the CAO, CFO, and COO as needed  

• Assist CAO, CFO, and COO with establishing and maintaining relationships with potential and current clients and vendors  

• Send out sympathy, holiday, and thank you cards/ gifts as requested.  

• General Office Manager duties as dictated by the CAO, COO, and CFO 

• Provide support for visitors and clients upon arrival to the corporate office 

• Provide event management support as requested 

• Perform other duties as assigned 

Minimum Qualifications (Knowledge, Skills, and Abilities) 

• Time management and ability to meet deadlines 

• Experience in developing internal processes and filing systems 

• Proficient in Microsoft Office programs such as Word, Excel, PowerPoint, and Teams 

• 5 or more years of experience in an administrative role reporting to an executive  

Preferred Qualifications (Knowledge, Skills, and Abilities) 

• Strong ability to multi-task with different tasks 

• Flexible team player, willing to adapt to changes easily 

• In depth understanding of the entire MS office suit 

Physical Demands and Work Environment  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to remain stationary for long periods of time and to communicate effectively with coworkers and outside stakeholders in person, on the telephone and via email and other computer-related messaging. The employee is occasionally required to maneuver about the work areas and move/manipulate various objects. This position may require extended work hours and travel.  

Note 

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.